There are many articles on the web that predicted the convergence of consumer technologies and the enterprise, often referred to as consumerization of IT. This is a trend that was offered by Gartner as early as 2005 and as this blog post suggests, consumerization of IT was born when IBM PC was announced in 1981. Higher education, including student affairs, is faced with the reality of having to adapt to the new demands of technologically dominated world. This new reality are driven by 1) student population and younger workforce who grew up in the age of internet and with the expectation of open access to internet resources, 2) increasing budget cuts and external mandates leading to re-organizations and reliance on technology for automation, 3) more technology choices provided to the workforce via consumer technologies/services like social media, cloud and mobile computing 4) faster pace of changing technologies and adoption of these technologies by business units with or without IT involvement. The pace by which student affairs business units embrace technology, specifically consumer technologies, in my career, is comparable only to when I started working as a web developer for student affairs in 1996 when these same business units started realizing the value of the web. Below are some personal observations from the last couple of years as a technology service provider in central student affairs IT.
Author Archive
Work Lessons From Pier Fishing
“Patience is the key, patience is the key”, a fellow fisherman says repeatedly as he and I both tried to untangle our fishing lines this last weekend at a local pier. As I was listening to him utter those words, I realized there were some lessons during the 5 hours of pier fishing (mackerels) with my brother-in-law and my two nieces (ages 8 and 11) I could apply at work. It just proves the point, one looks hard enough and there are lessons to be learned anytime, any place. Here are some work lessons I was reminded of:
* Patience is the key when dealing with problems/issues, especially when dealing with others. If you have ever had the chance to go fishing and have your fishing line caught with another line(s), you’ll quickly realize that tugging and just randomly trying different ways to untangle can make the situation worse. As a matter of fact, the more tangled the lines are, the slower and more deliberate you have to separate them. This lesson is very applicable at work, especially when dealing with co-workers and customers. Sometimes, you just have to slow down and look at the issue you’re presented with and deliberately work together to get the issue resolved.
* Heartfelt praises go a long way and it doesn’t take any professional training to learn how to provide effective ones. My nieces were very excited about the fishing trip and all through out the 5 hours we were fishing, they were very vocal in their encouragements. When my brother-in-law and I would catch a fish, they’d yell “Way to go Uncle Joe!”, “Great job Daddy”, “Now we’re in business!” There were times when we didn’t catch fish for long minutes and they’d yell “Don’t give up Uncle Joe!”, “We’ll catch some more soon!” and when we’d catch a fish but would fall back in to the the ocean as we pulled it up, they’d yell “That’s okay Uncle Joe, we’ll get some more!” I think we could all need more positive feedback at work.
* Collaboration and defined system/role helps a lot to be efficient and leads to high morale. I had one of my nieces as my “assistant” while the other one was helping out her dad. They knew their roles and so when we brought up the mackerels (up to 5 at a time); they were ready to help us out by putting the fish into our buckets. They thought it was “yucky” at first but they didn’t mind holding the fish after awhile and they were more than happy to fulfill their roles. My brother-in-law and I both encouraged them many times, thanked them for their help and they really accepted their roles. In my career, the two major disputes I have had with my co-workers were because our supervisors did not explicitly define our roles and the ambivalent boundaries created tension because my co-workers and I did not know where we fit in. Actually in one of the case, my supervisor told my co-worker and me separately that we both had the final say in our projects, which we didn’t realize until we finally talked about our issues.
* It’s easier to work with positive people. My nieces could have complained about how cold and windy it was but they didn’t. They occupied themselves by playing; looking at other people’s catches and helping my brother-in-law take the fishes off the hooks and into our buckets. That’s the same way I feel when it comes to work. Workplace is so much nicer when surrounded with optimistic and appreciative co-workers. A big part of why I enjoy my work is because of the positive attitudes of my team and my customers.
If you ever want a place to have fun pier fishing, catching bunch of mackerels and learning some work lessons along the way, try the Gaviota State Beach off the California coast, 20 miles north of Santa Barbara.
Career Advice: You Think You’re not Ready? Take the Chance Anyways!
Sometimes I think we only move forward and accept bigger responsibilities in our professional lives when we feel capable and confident, when we feel ready. I had a co-worker once who turned down a promotion because he felt he was not ready. How many of us never even bother submitting our job applications to a position we would like to apply for but based on the job description we don’t feel we won’t even be considered? How about not accepting a job assignment or an opportunity because we think we’re not capable and we are scared of failing? I still feel that way from time to time but looking back at my career, the greatest growth and greatest sense of accomplishments came when I decided to be bold and just accept the responsibility without thinking much of the consequences of failure. Let me give you three experiences that made a significant impact on my career. These are three instances that while it may not have been the brightest move, by stepping up and taking on the challenge, I was able to use them to grow as a person and as a professional.
Powered by Twitter: Social Media Experience of a Student Affairs Techie
This post is about the role of social media, specifically twitter, in my professional development as a student affairs technologist. It is about how I have benefited greatly in the short amount of time I have been on twitter from the information I learned and professional connections I have made, resulting in opportunities I could not have imagined.
I envy those in student affairs who are able to attend annual professional conferences and other regional events/ trainings to network and learn about what other universities are doing. Personally, the closest I could be at these conferences are through twitter backchannels where attendees provide some glimpse of what’s going on, what issues are being discussed. This morning, I came across this article by Eric Stoller about alternative professional development on InsideHigherEd.com that talks about professional development opportunities in light of budget constraints. I am very familiar with the challenges of not being able to attend trainings and conferences. The last time I attended a week-long professional development conference was an Educause Institute Management Institute a few years ago (maybe 2007) . Because I have not been able to attend conferences/trainings, social media (including twitter), has been my primary tool for professional development.
IT Challenge: Providing End-User Needs/Protecting the Enterprise
I read a blog post recently advocating end-users to have full admin rights to their work computers and have the ability to install softwares for efficiency and productivity. I agree that end-users (of which I am also) need to be provided the tools required to do our jobs, which includes researching new technologies. These tools include the software we need installed on our desktop that may not be provided by IT. I hear and read frustrations from end-users who seem to constantly hear “no” from IT when a request for a software or service is requested. I feel the same way sometimes. However,those software on the desktop are useless when the network or some other critical services used by the entire organization (e.g. email, student information systems) are not available as a result of disruptions caused by malicious software. I will admit that there have been a couple of times when I have had to re-image my personal machine because of a virus that I had unknowingly downloaded from an infected site. My point in sharing my experience is that even the most careful end-user with the best intention can still introduce malicious code to the network.
(continue reading…)

