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Technology

Thoughts on ACPA/NASPA Technology Competency Area

Every time I review the technology competency area, one of the newest areas in the ACPA/NASPA Professional Areas for Student Affairs Educators, I develop a greater appreciation of the efforts and thoughts that went into defining the competency and the outcomes. As an advocate for the effective use of technology for student development, learning, and success, I have high hopes that the technology competency area will have a significant impact in shaping how we, as student affairs educators, will adopt, utilize, and assess/evaluate technology within student affairs now and in the future. At the same time, I worry that while the technology competency area finally exists, we don’t know what to do with it. I don’t want them to be just words on some document that folks will look at once and forget they even exist. In a way, it’s ironic, maybe this isn’t the right word, that while technology is an essential part of student affairs, it’s still being treated like an add-on responsibility and qualification. I recently reviewed several jobs posting for Senior Student Affairs Officers (SSAO) positions on higheredjobs.com. Only 1 out of the 21 job postings I reviewed had the word “technology” in the responsibilities and qualifications sections.

While reviewing the technology competency area and the outcomes again this evening, some thoughts and questions came to mind as to how we can effectively use the technology competency as listed below.

  • Developing the different components of technology competency requires continual learning and application. Training alone is not enough. Student affairs professionals must have the opportunities to apply and develop competency in our daily work.
  • No single person has all the skills and knowledge of all components of the competency (theories, technology, practice), so a partnership with campus colleagues (scholars, practitioners, IT professionals) must happen for professional development and collaboration opportunities to develop the outcomes.
  • Senior Student Affairs Administrators (SSAOs) must embrace and promote the ideologies and concepts behind technology competency. Therefore, they must commit resources for staff and their organization to develop competency. They need to model effective use of technology.
  • Stop talking about the competency and start practicing the outcomes.

Questions:

  • How do we as a profession in general and at the national and campus levels effectively promote technology competency?
  • How do we assess and evaluate the level of technology competency? What common tools would be required to do this? How do we perform formative and summative assessments?
  • How do we promote technology competency and show relevance to daily work?
  • How can we integrate technology competency into the daily work of student affairs professionals so they’re not just adding things to learn?
  • Who will be the leaders/educators promoting these competencies, and how will they gain the skills/knowledge to be able to teach these competencies? Are their professors at SAHE graduate programs who have these skills/knowledge/backgrounds? Are technology courses even part of core courses in SAHE graduate programs?

What are your thoughts on the ideas and questions I posed above? How about technology competency in general? What are you doing personally to develop the outcomes for the technology competency?

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Technology Responsibilities & Qualifications for Senior Student Affairs Officers

Suppose technology is an essential component of today’s student affairs organizations. How is it that out of the 21 Chief Student Affairs Officers (CSAO) and Senior Student Affairs Officers (SSAO) positions posted on higheredjob.com I reviewed today (11/29/2015),  only 1 job posting has the word “technology” in the areas of responsibilities and qualifications?

I reviewed the job postings because of my curiosity about how technology is perceived by student affairs organizations today. I think about student affairs and technology daily because of my role as an executive director for a student affairs IT organization. My curiosity is further driven as I think about my recommendations for a recent external program review of a student affairs and academic affairs IT department and as I think about how the recent inclusion of technology as a professional competency as part of the Professional Competency Areas for Student Affairs Educators by ACPA and NASPA could shape the future of technology in student affairs. In addition, I’ve been thinking about developing a framework for student affairs organizations to adopt, implement, assess and evaluate the technology.

Technology in student affairs can be viewed from many perspectives. For one, technology should be treated as a set of investments that can enable organizations to be more efficient and effective and transform how they do business. As an investment, technology also needs to be managed holistically from an enterprise level and not as disconnected and silo-ed systems. From this perspective, technology management and leadership require senior student managers to consider sustainable funding, governance structures and processes, and staffing. Technology as a set of resources to be managed is an idea I discussed in the article “CSAO as Information Technology Manager.”

Another view of technology in student affairs is the effective adoption and utilization by student professionals towards their duties as educators responsible for student learning, engagement, development, and career success. The description of the technology competency is the following:

“The Technology competency area focuses on the use of digital tools, resources, and technologies for the advancement of student learning, development, and success as well as the improved performance of student affairs professionals. This area includes knowledge, skills, and dispositions that lead to the generation of digital literacy and digital citizenship within communities of students, student affairs professionals, faculty members, and colleges and universities.” (Professional Competency Areas for Student Affairs, 2015, p. 33)

The description above and the outcomes stated for the technology competency area acknowledge the essential role technology plays in student affairs.

In addition, I was reading a book called Designing for Learning: Creating Campus Environments for Student Success which also highlights the impact of technology on student communities. One of the chapters discusses “digital forms of human environments as they apply to the post-secondary educational setting and focuses on the design and potential of these new technologies to effect the inclusion, security, engagement, and experience of community among students.” (Strange & Banning, 2015, p. xii)

Given the significance of technology in student affairs based on what I shared above, it is then puzzling to me as to why all of the job postings for senior student affairs officers positions I reviewed today, except for one, had no mention of technology as part of the responsibility and/or requirements.

Technology leadership must be present at the highest level of student affairs organizations. At the minimum, CSAOs cannot abdicate their roles as information technology managers, and they must either develop the skills, knowledge, and dispositions as described in the new technology competency area and/or include a position that can provide leadership to lead effective adoption, utilization, and assessment/evaluation of technology in student affairs. Here are two ideas to consider:

What roles and responsibilities should CSAOs/SSAOs have concerning technology?

Note on the cursory review process of the job postings:

I searched higheredjobs.com using “Vice President Student Affairs,” and the results returned 606 records, but I reviewed the job postings that contained what could be considered SSAO and CSAO positions (Vice President, Associate Vice President).  Some postings provided a link to the institutions’ job boards, but I limited my review to the description/requirements posted on the higheredjobs.com website itself.

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Highered IT Leadership Responsibility: Understand Customers/Users

I once read a line related to application development that goes something like this: “We (application/web developers) design and build for end-users, and we are not the end-users.” One of the biggest mistakes IT folks commit, which I’ve certainly been guilty of, is designing products and services for ourselves rather than the end-users. It’s too easy to get caught in this trap of creating for ourselves when we never leave the comfort of the office and do not understand those who will use the systems we build. To build effective systems, IT folks need to understand their end-users, those who will either benefit from the IT products/services provided or, unfortunately, will suffer the daily consequences of using systems that are either ineffective or inflict physical/mental pain. If you think I’m over-dramatic with the last sentence, imagine using a system that requires the mouse to scroll up and down web pages hundreds of times daily. After a while, you’ll develop carpal tunnel syndrome. Or, what about websites that are not responsive and the width of the page is wider than the size of the screens the users use, which require them to scroll sideways to see the entire page? That could be very frustrating, right? How about websites that are so heavy with graphics that it takes forever to display (yes, there are still folks worldwide who are connected to the internet on slow networks), which leads to frustrations? Developers and designers need to keep end-users in mind when building effective applications that satisfy the needs of the end-users.

For higher ed IT leaders (or IT leaders in any industry), the burden of responsibility to understand those they serve and their needs is even higher because, at the leadership level, they are essentially dealing not only with technology but business, organizational, and cultural transformations. Their leaders influence and drive the quality of services and products IT provides. Consider the following scenario: an IT leader thinks their organization’s role is to “keep the lights on,” and so they pursue a strategy where they don’t pursue innovation and attempt to introduce new ideas, which at times could lead to disruptions in services, are punished. Consider another scenario where an IT leader thinks the cloud, social media, and mobile computing are all fads. So they tell their staff to ignore these fads since they’re wasteful investments.

The scenarios I described above could be more hypothetical. From articles, blogs, etc., and my conversations with other IT leaders, there’s a disconnect between IT and the business units regarding understanding the priorities and how services/products are designed. A big part of this disconnect is the lack of understanding regarding what business users want and need. Without understanding the business needs and the end-users, IT will use technology to drive the business needs rather than business needs defining what technologies are to be used.

How should IT leaders understand their customers/users and their needs? In higher education, I’ve found several ways to do this:

1) Be part of campus strategic planning processes. When IT leaders get involved after technology-related decisions have been made, these decisions often have to be re-visited as factors that are only evident to IT folks may not have been considered. IT leaders must also think like business leaders instead of technologists to frame how their organizations can best address business problems and not just use technology for technology’s sake. The missions of their campus must drive the efforts of IT organizations, so IT leaders need to understand the missions and priorities of their campus.

2) Understand technology trends. IT leaders are often in no position to be technology experts, given their responsibilities as strategists. Still, they should be aware of technology trends impacting their campus and higher education. For example, publications/orgs such as Pew Research, Educause, and Gartner, as well as national higher education organizations from time to time, have articles on future technology trends and technology use of different demographics. Attend conferences, but not only technology conferences. IT leaders also need to attend conferences attended by functional business users. For example, student affairs IT should attend conferences by NASPA and ACPA, the two major student affairs organizations, and conferences for specific functional units like AACRAO for enrollment management departments.

3) Get out of the office and walk around campus. Observe what devices students use as they will probably be ahead of IT organizations, especially for consumer products like social media, mobile computing, and the next wave of computing – the Internet of Things.

4) Get on social media. Some IT folks pridefully tell me, “I am not on social media because it’s a waste of time!” Frankly, I think that’s a misguided way of thinking. IT folks can learn much from the network of other technology and business experts/leaders in higher education and other industries. I follow the healthcare industry because of the similarities between that industry and student affairs. Specifically, the nature of the high-tech/high-touch services must operate.

There are many more ways IT leaders can begin to understand their customers/users, and it’s a continuous process. Technology is evolving faster than ever, but the business challenges/opportunities in higher education driven by the needs of students, the economy, and politics are so dynamic and complex that IT leaders cannot afford to be left behind and fail to understand those they serve.

I once read a line related to application development that goes something like this “we (application/web developers) design and build for end-users, and we are not the end-users.” One of the biggest mistakes IT folks commit, and I’ve certainly been guilty of this, is designing products and services for ourselves rather than the end-users. It’s too easy to get caught in this trap of designing for ourselves when we never leave the comfort of the office and do not understand those who will use the systems we build. To build effective systems, IT folks need to understand their end-users, those who will either benefit from the IT products/services provided or, unfortunately, will suffer the daily consequences of using systems that are either ineffective or inflict physical/mental pain. If you think I’m being over-dramatic with the last sentence, imagine using a system that requires one to have to repetitively use the mouse to scroll up and down web pages hundreds of times a day. After a while, you’ll develop carpal tunnel syndrome. Or, what about websites that are not responsive and the width of the page is wider than the size of the screens the users are using, which require them to scroll sideways to see the entire page? That could be very frustrating, right? How about websites that are so heavy with graphics that it takes forever to display (yes, there are still folks around the world who are connected to the internet on slow networks), which leads to frustrations? Developers and designers need to keep end-users in mind when building effective applications that satisfy the needs of the end-users.

For higher ed IT leaders (or IT leaders in any industry), the burden of responsibility to understand those they serve and their needs are even higher because when at the leadership level, they are essentially dealing not only with technology but business, organizational, and cultural transformations as well. The quality of service and products provided by IT are influenced and driven by their leaders. Consider the following scenario: an IT leader thinks their organization’s role is to “keep the lights on,” and so they pursue a strategy where they don’t pursue innovation and attempt to introduce new ideas, which at times could lead to disruptions in services, are punished. Consider another scenario where an IT leader thinks the cloud, social media, and mobile computing are all fads. So he/she tells their staff to ignore these fads since they’re wasteful investments.

The scenarios I described above are, unfortunately, not hypothetical. From articles, blogs, etc., and my conversations with other IT leaders, there’s a disconnect between IT and the business units when it comes to an understanding of the priorities and/or how services/products are designed. A big part of this disconnect is the lack of understanding regarding what business users want and need. Without understanding the business needs and the end-users, IT will use technology to drive the business needs rather than business needs defining what technologies are to be used.

How should IT leaders begin to understand their customers/users and their needs? In higher education, I’ve found several ways to do this:

1) Be part of campus strategic planning processes. When IT leaders get involved after technology-related decisions have been made, these decisions often have to be re-visited as factors that are only evident to IT folks may not have been considered. IT leaders also need to think like business leaders instead of technologists to frame how their organizations can best address business problems and not just use technology for technology’s sake. The missions of their campus must drive the efforts of IT organizations, so IT leaders need to understand the missions and priorities of their campus.

2) Understand technology trends. IT leaders are often in no position to be technology experts, given their responsibilities as strategists. Still, they should be cognizant of technology trends impacting their campus and higher education. For example, publications/orgs such as Pew Research, Educause, and Gartner, as well as national higher education organizations from time to time, have articles on future technology trends and technology use of different demographics. Attend conferences but not only technology conferences. IT leaders also need to attend conferences attended by functional business users. For example, student affairs IT should attend conferences by NASPA and ACPA, the two major student affairs organizations, and conferences for specific functional units like AACRAO for enrollment management departments.

3) Get out of the office and walk around campus. Observe what devices students are using as they will probably be ahead of IT organizations, especially when it comes to consumer products like social media and mobile computing and the next wave of computing – the internet of things.

4) Get on social media. Some IT folks pridefully tell me, “I am not on social media because it’s a waste of time!” Frankly, I think that’s a misguided way of thinking. IT folks can learn a lot from the network of other technology and business experts/leaders in higher education and other industries. I follow the health care industry because of the similarities between that industry and student affairs. Specifically, the nature of the high-tech/high-touch services must operate.

There are many more ways IT leaders can begin to understand their customers/users, and it’s a continuous process. Technology is evolving faster than ever, but the business challenges/opportunities in higher education driven by the needs of students, the economy, and politics are so dynamic and complex that IT leaders cannot afford to be left behind and fail to understand those they serve.


Intelligent Students of Tomorrow – A Visual Diagram

The prospect of how students will engage and navigate their campus lives in the next few years is intriguing. The general availability of consumer technologies (social media, cloud, mobile, internet of things wearable computing) coupled with advances in enterprise computing practices (big data and algorithms, security, artificial intelligence (bots), application programming interfaces) can lead to students using technology in new ways we may not have even seen. The image below shows how different technologies can work together for students’ benefit. While I titled it “Intelligent Students of Tomorrow,” the reality is that “tomorrow” is now present, but the scenario presented in the diagram will become more common.

click image above to see pdf

click the image above to see the pdf

What’s your vision for tomorrow, and how will students use technology?


The Quantified Life

bodyMonitor_collage-filtered-1024x800Cloud, mobile, social media, wearable computing, and the internet of things are now making it possible for those who see the value of being able to quantify their lives for the sake of improving themselves. Devices and applications measuring financial, health, work, and social activities are available today. I’ve found that the data themselves don’t create change, but they do play in changing one’s behavior. There’s an adage that “if you can’t measure it, you can’t manage it,” and that applies to me. There are elements built into these apps, such as timely alerts and gamification, which involve rewards and social interactions to encourage positive changes. Of course, whether those using these devices and apps know the security implications is another topic to be discussed. With that said, below is a partial list of apps and devices I’ve personally used as part of a movement called “quantified self.”

  • Automatic driving system. This is a combination of hardware (car adapter) that is plugged into vehicles and is accompanied by a mobile app to measure driving performance and vehicle diagnostics.
  • Mint mobile app. This app provides financial data and activities that is real-time and easily accessible.
  • Toggl time tracking tool. This app allows the user to track time spent on any activity. Some co-workers have started using this app to analyze where they spend their time at work. I’ve started using this recently, and I use it mainly to analyze how much time I spend studying and doing physical activities.
  • Fitbit activity tracker. This is a wearable device that tracks activities. It has an accompanying mobile app that can be synched in real-time to provide data such as several steps and reminders of progress towards daily and weekly goals.
  • iWatch. I like many features of this new device, including notifications of text, emails, etc. A set of features I like are health-related. It has sensors that can measure heartbeat and physical activities like walking. It also has reminders (via haptic feedback) to encourage certain good habits like standing up every hour.
  • Weightwatchers mobile app. This is an app that tracks food intake, activities, and weight. Given a stated weight loss goal, the app provides the user with several “points” per day. It also has a built-in real-time chat app that provides users access to support, so if there are questions about food and activities, a user can easily connect with staff using the mobile app.

Ultimately, a person has to be motivated to change for these apps to work. I remember a quote from an Anthony Robbins book called “Awakening the Giant Within” which I read way back in the mid-1990s as I was going through a breakup that still sticks to me today. The quote goes like this, “A person will only go through a change if the prospect of change is so good they’ll want to change or their circumstance is so bad they are forced to change.”

What apps do you use?

Image credit:  http://www.peelapom.com/technology/quantified-self-and-aging/


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